THE ASEAN SECRETARIAT INVITES INDONESIAN CITIZENS OR ASEAN NATIONALS WITOR ASEAN NATIONALS

Background:
The Association of Southeast Asian Nations (A S E A N) Secretariat is the nerve centre of A S E A N, a
regional inter-governmental organisation founded in 1967, to promote peace and stability,
sustained economic growth, shared prosperity and social progress. It comprises the ten
countries of Southeast Asia.
The entry into force of the A S E A N Charter on 15 December 2008 had provided new impetus to
A S E A N’s integration efforts by establishing a legal and institutional framework required to
achieve the A S E A N  Community by 2015. This includes the newly approved organisational
structure of the A S E A N Secretariat that is aligned to the requirements of the Charter and the
three Blueprints of the ASEAN Political-Security Community (AP SC), the ASEAN Economic
Community (A E C), and the A S E A N Scion-Cultural Community (A  S C C). The A S E A N Secretariat is
therefore well positioned to provide the necessary functions required to effectively support the
community building process under the Charter and the Blueprints.
Currently the A S E A N Secretariat is looking for a qualified candidate to fill the position of
Technical Officer for the A S E A N Inter-Parliamentary Assembly (AI PA), ASEAN Foundation, the
A S E A N Intergovernmental Commission on Human Rights (A I C H R), & Other A S E A N  Associated
Entities Division, who will work under the Community Affairs Development Directorate,
Community & Corporate Affairs Department.

Duties and Responsibilities:

1. Provide administrative assistance to the Secretariat’s engagement with the  AI PA, ASE AN
Foundation and Other ASE AN Associated Entities activities, where relevant.
Monitor and update status of the ASE AN Secretariat’s engagement with the  AI PA,
ASE AN Foundation, ACHE, and other ASE AN Associated Entities.
Provide regular updates concerning the ASE AN Secretariat’s engagement with the above
bodies, in coordination with the relevant Desk Officers of the ASE AN Secretariat.
Engage in the development of relations, rules, procedures, guidelines for the various
entities.
Support and contribute to the meetings of  relevant ASE AN bodies by ensuring
efficient and effective development and production of documents, such as meeting
agenda, information and discussion papers, concept papers, project proposals and
other materials as well as meeting reports as requested.

2. Provide technical and administrative assistance to the accreditation process of civil society
organizations/entities associated to ASE AN.

• Evaluate, research and study of applications, drawing up modalities, checklist and
  engaging with CS Os and entities.
• Monitor the status of civil society organizations and entities that have been accredited
  to and have relationship with ASE AN, in regards to their existence  and activities as
  highlighted in the accreditation process.
• Assist and liaise with contact points of external bodies in facilitating their application for
  accreditation to ASE AN to ensure compliance with prevailing procedures.
• Facilitate the engagement of ASE AN with entities associated with ASE AN.

3. Facilitate communication and cooperation among ASE AN Member States and other relevant
stakeholders.

• Represent the ASE AN Secretariat and serve as a resource person when needed.
• Draft and summarize reports, prepare briefing notes/talking points, speeches, moderate
  discussions and deliver presentations.
• Support the Head of the Division in the work of the ACHE and the implementation
  of its work plans and activities. 
• Any other matters as directed by the Division or Directorate.

Requirements:
• Bachelor degree in law, social sciences, development studies, international relations,
economics or an appropriate related field or discipline with a minimum five (5) years
relevant work experience in a technical role.
• Technical skills and knowledge in the relevant area or the demonstrated ability to quickly
acquire them.
• Demonstrated ability to plan and organise tasks and work flows, with proven ability for
accuracy under pressure and adherence to deadlines.
• Excellent oral and written communication skills, interpersonal skills, including experience in
cross-cultural environment and international settings.
• Demonstrated ability to develop and maintain sound working relationships with
stakeholders.
Demonstrated commitment to collaborative work practices.
• Competency in computer skills with adequate knowledge of Microsoft Office and Outlook
where relevant to the position.
• Excellent command of English, written and spoken.
General qualifications:
Computer literacy and proficiency in the use of Microsoft Office tools; ability to multi-task, work
long and irregular hours, and perform tasks outside the usual job scope; ability to function
effectively, independently and as part of a team; and a willingness to travel frequently on short
notice.

Remuneration and Benefits:

Successful candidate will be offered the post with a probation period of six months and
monthly salary commensurate with his/her personal qualifications starting from DR 5,000,000.
There are other applicable benefits which include monthly transportation allowance, outpatient
medical reimbursement, hospitalisation insurance, and an annual bonus of a month’s basic
salary. Upon completion of the probationary period, the candidate will be confirmed on an
initial up to three-year contract,inclusive of the six-month probationary period.

How to apply:

Send your application to  hr-asean@asean.org highlighting your suitability and potential
contribution to the position together with a detailed CV, including a recent passport-sized
photograph and certified true copies of educational certificates obtained, and completed
Employment Application Form, which can be downloaded at www.asean.org/opportunities.
Please indicate on the subject heading:  Application for  Technical Officer AI PA, ASEAN
Foundation & Other ASEAN Associated Entities Division.
Application papers should reach the ASEAN Secretariat by 20 May 2011.
The Selection Committee’s decision is final and only short-listed candidates will be notified.

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